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OFFER Loop Rules/Best Practices

(for linking, and avoiding 2 loops)

BUYING AGENT...

  1. Create a loop
    A.  If you have not created a loop
         1.  Click on the dotloop icon from the MLS listing, enter your dotloop login when prompted and proceed with creating a loop.  (LOOPIT)
              *  This will autofill data to the view details for you and link to the listing agents loop for easy offer 
         2.  Log into your dotloop account and click create loop, enter property address and select property from drop down menu options that says DOTLOOP and import data from listing agent's loop
              *  This will autofill data to view details for you and link to the listing agents loop for easy offer.
    B.  If you have already created a loop
         1.  Go to view details of your loop and under the property address section, enter property address or MLS # in search field, the select property from drop down menu options that says DOTLOOP and import data from listing agents loop.
                  *  This will autofill data to the view details for you and link to the listing agents loop for easy offer.
    *   Once you have linked to the listing agents loop, when you share documents, your documents will be added to a new folder in their loop instead of creating a second loop.
    *   Once you have linked to the listing agents loop, if the listing agent has created a public folder, your loop will receive a folder with documents shared by the listing agent.

  2. Click 'VIEW DETAILS'
    -  work your way down the page- this data autofills to your forms
                  *  Add photo
                  *  Loop type and status
                  *  Add people and assign their roles (don't forget yourself)
                         -  Email address required to eSign/Cell phone required to text from app
                         -  Don't add to team!
                         -  Send intro with message only to test email address
                  *  Property Address MLS # etc.  If not already imported from MLS or Listing Agent Data.
                  *  Click 'SAVE' then click 'BACK TO LOOP' when done with this page
  3. Add documents
    a.  Rename folder, select documents to add to loop
    b.  Click check box to select documents to Open & Prepare
    c.  Review Autofill fields for accuracy and continue
    d.  Complete remaining fields, review documents for accuracy, review signature fields for proper assignment.  Save when done.
  4. Click Share
    a.  Choose who to send to, set permissions, enter a message, PDF attachment if applicable
  5. Merging...
    *  Sorry, you really can only merge if both loops have all the same people or nothing has been shared.
    *  If you have more than one loop, copy documents over to the linked loop and archive the other loop you do not want to use.  Be sure you set your filters to hide archive

Listing Loop Rules/Best Practices

LISTING AGENT

  1. Create your loop
    *From dotloop, Name loop the property address as listed in the MLS
    *If listing is already active in the MLS, select property from drop down with SOURCE:  your MLS and import data
  2. Click 'VIEW DETAILS'
    *Work your way down the page - this data autofills to your forms.
         Add photo
         Loop type and status
         Add people and assign their roles (don't forget yourself)
              Email address required to eSign/Cell Phone required to text from app
              Don't add to team!
             Send intro with message only to test email address
         Property Address, MLS # etc.  If not already imported from MLS.
         Click 'SAVE', then click 'BACK TO LOOP' when done with this page.
    Be sure you have completed the following as the listing agent:
         1.  Loop type = listing
         2.  Loop status =  active
         3.  Your Role = Listing Agent
         4.  Complete property address section including MLS #
  3. Add documents
         a.  Rename folder, select documents to add to loop
         b.  Click check box to select documents to Open & Prepare
         c.  Review Autofill fields for accuracy and continue
         d.  Complete remaining fields, review documents for accuracy, review signature fields for proper assignment, Save when done.
  4.   Click Share
         a.  Choose who to send to, set permissions, enter a message, PDF attachment if applicable
  5. Add new folder, name 'PUBLIC'
         a.  Add a copy of MLS supplemental documents to folder
         b.  Activate Set Up Easy Offer
  6. Once listing is active in MLS, go to view details screen, scroll to Property Address section and enter address or MLS # in search field.  Select property from drop down with SOURCE:  your MLS and import data

Merging.....

  • Sorry, you really can only merge if both loops have all the same people or nothing has been shared.
  • If you have more than one loop, copy documents over to the linked loop and  archive the other loop you do not want to use.  Be sure you set your filters to hide archive.

Dotloop 101

Create a loop

Login to dotloop.com

  1. Click the '+' to create a new loop
  2. Name the loop and click 'Create Loop'
    Most people use the property address.  If you're starting a loop with a buyer and do not have property picked ou yet, use the buyer name.

Template Auto-Population

  1. In your loop's document section, click 'Templates' and choose your documents
  2. Open the templates and add people/assign their role in the autofill window
  3. Fill-in the other sections of the autofill window and click 'Autofill'
  4. Review/complete your documents and assign or unassign esignatures as needed
  5. Click 'save' or 'save and share' in the upper right hand corner

Editing PDF's

  1. In your loop's document section, click 'Browse'
  2. Open your PDF/s in Dotloop and click 'Add' at the top of the page
  3. Choose either signature, initial, text, etc. and click to place it onto the PDF
  4. Click in a signature or initial field and go up to the top left of your screen to assign it to the correct client/person

Sharing Documents

  1. View Only > can view document
  2. Can Sign > can view document and sign/complete assigned fields only (clients)
  3. Can Fill & Sign > can view, sign, and fill out a document (clients)
  4. Can Edit in Private > can view, sign, fill out, and assign remaining signature fields

Adding and Renaming Folders

  1. In the top right of your documents section you will have the ability to 'Add Folder'
  2. Once a folder is in the loop, click on the 3 vertical dots to the right of the folder and choose 'Rename'
  3. Folder name will become editable.  Rename and hit 'Enter' on your keyboard/tablet

Submit to Review

Your office staff can see a loop and all of its contents as soon as you create it.  This means that you do not need to 'share' documents to your office like you would with a client.  Instead, you will 'submit to review' which sends an email notification to your office letting them know that they need to review your folder/s.

  1. Click 'SUBMIT TO REVIEW' in the upper right hand corner of your loop
  2. Select the folder/s that you would like to have reviewed by your office
  3. Select the type of folder you are submitting,.  *Folder types can be customized by your office, so your choices may not be the same as below
  4. Click 'SUBMIT'

Editing a Person

  1. Towards the bottom of your loop you will find your 'People' section.  You can add, remove, and edit your contacts here
  2. To edit, you can click on the name of the person and that will open a edit window or you can click the 3 vertical dots to the right of the contact and choose 'Edit'
  3. Update the information and save

*Only add someone to your team if they are working with you on the same side of the transaction.

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